Construction Procurement & Material Management
Welcome back, Michael.
Here’s what needs your attention today.
Active Projects
6
Across 4 general contractors
Managed Materials
$2.87M
Total approved material budget under management
Needs Attention
8
Open conditions and assigned tasks
Deliveries This Week
0
Scheduled in the next seven days
Needs Attention
Saturday, August 29 · one item per open condition, newest evidence folded in.
3
Overdue
0
Due Today
2
Waiting on Others
- Purchasing ExceptionDetectedOverdueBackorder on BS-2026-0001Northgate Distribution Facility · Due Jun 15, 2026CMU Block: 2,200 EA backordered from Northgate Building Materials. Revised availability Jul 20, 2026 — after the Jun 15, 2026 required-on-site date.
- Delivery ExceptionDetectedOverdueDamaged Material on delivery BSD-2026-0002Northgate Distribution Facility · Due Jun 15, 2026150 EA CMU Block arrived damaged (cracked) — rejected upon receipt. The remaining 2,200 EA of the original order is still backordered from the vendor separately.Waiting on Wanda Price since Jul 8, 2026 · 52 daysUnanswered: "Delivery BSD-2026-0002 — Damaged CMU Block" (sent Jul 8, 2026).Related document on file: Receipt Verification — BSD-2026-0002.Packing slip not on file for delivery BSD-2026-0002.
- Quote ExpirationDetectedOverdueNorthgate Building Materials — Vendor Quote NBM-Q-5510 has expiredNorthgate Distribution Facility · Due Jul 1, 2026Pricing lapsed Jul 1, 2026 — 59 days ago. Re-quote before relying on this amount.
- Procurement ApprovalDetectedHardware Package is blocked pending contractor authorizationCommerce Park Building B · Due Sep 1, 2026The procurement decision was returned to the contractor for approval — nothing may be purchased against it until they respond.Waiting on Dana Beckham since Aug 25, 2026 · 4 daysUnanswered: "Hardware Package — Price Variance Requires Your Re-Approval" (sent Aug 25, 2026).Price Variance: Supplier confirmed $9,115 total against a submitted PO of $8,430 (+$685) — exceeds the $9,000 approved material budget by $115.Substitution Proposed: Door Hinges: Heritage Millwork proposed a National Hinge Co. equivalent in place of the ordered Hager BB1279 — not reflected on the original PO.Approval request sent Aug 25, 2026 — no contractor decision recorded yet.No signed procurement authorization on file for this decision.Reset from Authorized for Purchase on Aug 24 — Heritage Millwork's acknowledgment confirmed $9,115 against the $9,000 approved material budget (+$115) and proposed an unreviewed National Hinge Co. substitution for the specified Hager BB1279 hinges. Re-authorization requested from Dana Beckham on Aug 25; no purchasing may proceed until she responds.You also have a manual task on this: Follow up with Dana Beckham on Hardware re-approval
- Material ApprovalDetectedWindow Package Rev. 2 has not been resubmittedOak Ridge Residence · Due Sep 5, 2026The contractor asked for a revision and Rev. 2 is still unsubmitted.Rev. 1: Revision Requested (submitted Aug 10, 2026)Rev. 2: Not SubmittedRequired on site Sep 5, 2026 — 7 days of runway left.
- Material ApprovalDetectedElectrical Rough-In is awaiting contractor approvalRiver Valley Medical Office · Due Sep 20, 2026Submitted Aug 26, 2026 and still undecided — sourcing cannot begin until it is approved.Rev. 1: Awaiting Approval (submitted Aug 26, 2026)Required on site Sep 20, 2026 — 22 days of runway left.
- Quote ExpirationDetectedHeritage Millwork — Vendor Quote HM-Q-2201 expires soonCommerce Park Building B · Due Sep 15, 2026Pricing is only good through Sep 15, 2026.
- Assigned TaskAssigned by youOrder safety signage for Northgate siteNorthgate Distribution FacilityGeneral task you assigned yourself.
Upcoming Deliveries
Material packages still in motion across all active projects.
| Project | Material Package | Vendor | Expected Delivery | Required On Site | Status |
|---|---|---|---|---|---|
| Northgate Distribution Facility | Concrete & Masonry Package | Northgate Building Materials | Jul 8, 2026 | Jun 15, 2026 | Receipt Pending |
Active Projects
Every project currently under BuilderSpec management.
| Project | Contractor | Managed Material Budget | Procurement Progress | Next Milestone | Status |
|---|---|---|---|---|---|
| Fort Smith Retail Center | Beckham Construction Group | $412,000 | 94% | Project close-out | On Track |
| River Valley Medical Office | Ozark Builders LLC | $680,000 | 41% | Electrical approval | Approval Pending |
| Oak Ridge Residence | Whitfield Custom Homes | $226,500 | 78% | Window purchase | Budget Exception |
| Commerce Park Building B | Beckham Construction Group | $521,000 | 34% | Hardware re-authorization | Re-Authorization Required |
| Northgate Distribution Facility | Ridgeline Contractors | $890,000 | 89% | Resolve backorder and damage claim | Exceptions Open |
| Elm Street Office Renovation | Whitfield Custom Homes | $138,000 | 15% | Roof package sourcing | On Track |